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Content and Media Sharing Setting

Introduction

As part of permission and access management, Nimvio provides you with the content and media sharing setting. By using this feature, you can allow specific users or roles to work with all content and media or only the ones assigned to them. You can also make all content and media visible or have them restricted to specific users or roles.

Besides the permission and access management at the organization and project level, the content and media sharing setting will help you to customize the permission and access to the level of content and media. Thus, it will cover all the complexities and fit your organization's needs.

 

Content Sharing Setting

Follow these steps to update permission and access at the content level.

1. On your Project Dashboard, switch to the Content tab.

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2. Click on a Pencil icon button on the content list.

3. The sharing settings of the content will appear on your screen. Choose whether you want to adjust the permission for a user or a role by selecting an option in Add User/Role dropdown list. Enter the user or role name, then click on Add button.

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4. Once added, you can update the permissions granted for the user or role by clicking on the color indicators in the respective row and column. See the table below for the actions you can do.

 Action

Description
 Allow This action gives a user access to the item.
 Inherited This action gives a user access based on the parent item permission. If the parent item permission (e.g. Content Management) is also "Inherited" then it will inherit the permission from the higher parent level (e.g. Project Management).
 Deny This action forbids a user from accessing the item.

Note:

  • "Deny" will override "Allow" if there is conflicting permission in the same level and entity.
  • If the user doesn't set up the content permission then "Inherited" will be given as the default value.

5. Click on the Save button to save your changes.

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6. You have successfully updated the permission and access to the content for a specific user or role.

 

Media Sharing Setting

Follow these steps to update permission and access at the media level.

1. On your Project Dashboard, switch to the Media tab. Click on the Kebab menu of a media on the media list, then select the Manage Access option.

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2. The sharing settings of the media will appear on your screen. Choose whether you want to adjust the permission for a user or a role by selecting an option in Add User/Role dropdown list. Enter the user or role name, then click on Add button.

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3. Once added, you can update the permissions granted for the user or role by clicking on the color indicators in the respective row and column. See the table below for the actions you can do.

 Action

Description
 Allow This action gives a user access to the item.
 Inherited This action gives a user access based on the parent item permission. If the parent item permission (e.g. Media Management) is also "Inherited" then it will inherit the permission from the higher parent level (e.g. Project Management).
 Deny This action forbids a user from accessing the item.

Note:

  • "Deny" will override "Allow" if there is conflicting permission in the same level and entity.
  • If the user doesn't set up the media permission then "Inherited" will be given as the default value.

4. Click on the Save button to save your changes.

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5. You have successfully updated the permission and access to the media for a specific user or role.

 

What is Next?

Congratulations! You have finished the guide. Keep exploring below: